Bookkeeping Services

Maintaining accurate and up-to-date financial records forms the foundation of successful business operations. Our comprehensive bookkeeping services ensure every financial transaction is properly recorded, classified, and reconciled, providing you with reliable financial data for decision-making and regulatory compliance.

Core Bookkeeping Functions

Transaction Recording and Classification:

Daily Transaction Processing:

• Sales and purchase transaction recording
• Cash and bank transaction management
• Expense categorization and allocation
• Journal entry preparation and posting
• Multi-currency transaction handling
• Inter-company transaction recording

Chart of Accounts Management:

• Customized account structure design
• Account coding system implementation
• Regular account maintenance and updates
• Integration with business reporting requirements
• Compliance with Indian accounting standards

Document Management:

• Invoice and receipt digitization
• Supporting document filing systems
• Audit trail maintenance
• Electronic document storage
• Retrieval system implementation

Bank Reconciliation Services

Comprehensive Reconciliation Process:

Daily Bank Reconciliation:

• Bank statement processing and matching
• Outstanding item identification and follow-up
• Bank charge and interest recording
• Foreign exchange difference accounting
• Multi-bank account management

Credit Card Reconciliation:

• Corporate credit card statement processing
• Expense allocation and categorization
• Personal vs. business expense segregation
• Supporting documentation matching
• Policy compliance verification

Digital Payment Reconciliation:

• Online payment gateway reconciliation
• UPI and digital wallet management
• E-commerce platform settlement matching
• Payment processor fee accounting
• Refund and chargeback processing

Accounts Payable Management

Vendor Management System:

Purchase Transaction Processing:

• Purchase order matching and verification
• Invoice processing and approval workflows
• Three-way matching implementation
• Payment scheduling and optimization
• Vendor statement reconciliation

Payment Processing:

• Electronic payment preparation
• Check printing and distribution
• Payment approval and authorization
• Cash flow optimization strategies
• Early payment discount utilization

Vendor Relationship Management:

• Vendor master data maintenance
• Credit term negotiation support
• Performance tracking and analysis
• Dispute resolution assistance
• Vendor communication management

Accounts Receivable Management

Customer Account Management:

Invoice Processing:

• Customer invoice generation
• Multi-format invoice preparation
• Automated billing system setup
• Recurring invoice management
• Credit note and debit note processing

Collection Management:

• Aging analysis and reporting
• Collection call scheduling
• Payment follow-up procedures
• Credit limit monitoring
• Bad debt identification and provision

Customer Relationship Support:

• Customer query resolution
• Payment term negotiations
• Credit assessment support
• Customer statement preparation
• Dispute resolution facilitation

Fixed Asset Management

Asset Lifecycle Tracking:

Asset Registration and Tracking:

• Fixed asset register maintenance
• Asset categorization and coding
• Location and custody tracking
• Insurance coverage monitoring
• Physical verification coordination

Depreciation Management:

• Depreciation method selection and application
• Monthly depreciation calculation
• Asset disposal and transfer recording
• Impairment assessment and recording
• Capital vs. revenue expenditure classification

Inventory Management

Stock Control Systems:

Inventory Recording:

• Stock receipt and issue recording
• Perpetual inventory maintenance
• Physical stock verification support
• Stock valuation method implementation
• Obsolete and damaged stock identification

Cost Accounting:

• Standard costing implementation
• Variance analysis and reporting
• Material cost tracking
• Labor cost allocation
• Overhead absorption methods

Technology Integration

Accounting Software Management:

System Implementation:

• Accounting software selection and setup
• Data migration from legacy systems
• User training and support
• Custom report development
• Integration with other business systems

Cloud-Based Solutions:

• Real-time data access and reporting
• Multi-location data consolidation
• Automated backup and security
• Scalable system architecture
• Mobile access capabilities

Process Automation:

• Automated data entry systems
• Bank feed integration
• Recurring transaction automation
• Approval workflow implementation
• Exception reporting and alerts

Quality Control and Accuracy

Review and Validation Processes:

Multi-Level Review System:

• Transaction-level verification
• Account balance analysis
• Periodic reconciliation reviews
• Management reporting validation
• Compliance checking procedures

Error Detection and Correction:

• Automated error detection systems
• Exception reporting and resolution
• Corrective action implementation
• Process improvement recommendations
• Training need identification

Reporting and Analysis

Standard Reporting:

• Trial balance preparation
• Account summaries and details
• Cash flow statements
• Budget vs. actual comparisons
• Key performance indicators

Custom Reporting:

• Management dashboard creation
• Department-wise reporting
• Project-based accounting reports
• Multi-dimensional analysis
• Trend analysis and insights

Our bookkeeping services provide the accurate financial foundation your business needs while freeing your team to focus on core business activities and strategic growth initiatives.